Restaurant staff rota template

A restaurant staff rota is the weekly plan of who works each service, front and back of house. This one covers hosts, servers, bar, kitchen and dishwash across lunch and dinner, adds up everyone's hours and shows unfilled shifts. Set your week, change the names and print it for the pass or share a link.

Pick any day: the rota shows that week.

Edit this templateSee typical shifts

Free, no sign-up. Change anything, then print, save as PDF or share a link.

Updated

Harbor Grill rota

16–22 November 2026

1 to check

NameMon16Tue17Wed18Thu19Fri20Sat21Sun22
Nina30 hOff10am–4pm10a–4pHost10am–4pm10a–4pHost10am–4pm10a–4pHost10am–4pm10a–4pHost10am–4pm10a–4pHostOff
Ray36 hOff4pm–11pm4p–11pServer4pm–11pm4p–11pServer4pm–11pm4p–11pServer4pm–11pm4p–11pServer11am–7pm11a–7pServerOff
Kim30 hOffOff5pm–11pm5p–11pServer5pm–11pm5p–11pServer5pm–11pm5p–11pServer5pm–11pm5p–11pServer5pm–11pm5p–11pServer
Ola21 hOff11am–4pm11a–4pServer11am–4pm11a–4pServer11am–4pm11a–4pServerOffOff11am–5pm11a–5pServer
Mia40 hOff3pm–11pm3p–11pBar3pm–11pm3p–11pBar3pm–11pm3p–11pBar3pm–11pm3p–11pBar3pm–11pm3p–11pBarOff
Luis40 hOff9am–5pm9a–5pKitchen9am–5pm9a–5pKitchen9am–5pm9a–5pKitchen9am–5pm9a–5pKitchen9am–5pm9a–5pKitchenOff
Ava40 hOffOff3pm–11pm3p–11pKitchen3pm–11pm3p–11pKitchen3pm–11pm3p–11pKitchen3pm–11pm3p–11pKitchen3pm–11pm3p–11pKitchen
Ben21 hOffOffOffOff4pm–11pm4p–11pDishwash4pm–11pm4p–11pDishwash4pm–11pm4p–11pDishwash
Unfilled1 shift6pm–11pm6p–11pServer (to check: no one yet)
NameMondayTuesdayWednesdayThursdayFridaySaturdaySunday
NinaOff10am–4pm Host10am–4pm Host10am–4pm Host10am–4pm Host10am–4pm HostOff
RayOff4pm–11pm Server4pm–11pm Server4pm–11pm Server4pm–11pm Server11am–7pm ServerOff
KimOffOff5pm–11pm Server5pm–11pm Server5pm–11pm Server5pm–11pm Server5pm–11pm Server
OlaOff11am–4pm Server11am–4pm Server11am–4pm ServerOffOff11am–5pm Server
MiaOff3pm–11pm Bar3pm–11pm Bar3pm–11pm Bar3pm–11pm Bar3pm–11pm BarOff
LuisOff9am–5pm Kitchen9am–5pm Kitchen9am–5pm Kitchen9am–5pm Kitchen9am–5pm KitchenOff
AvaOffOff3pm–11pm Kitchen3pm–11pm Kitchen3pm–11pm Kitchen3pm–11pm Kitchen3pm–11pm Kitchen
BenOffOffOffOff4pm–11pm Dishwash4pm–11pm Dishwash4pm–11pm Dishwash
UnfilledOffOffOffOffOff6pm–11pm ServerOff
  • Host
  • Server
  • Bar
  • Kitchen
  • Dishwash

Pick a dayDetails below

Monday16

Nobody scheduled

Tuesday17

  • Nina10am–4pm10a–4pHost
  • Ray4pm–11pm4p–11pServer
  • Ola11am–4pm11a–4pServer
  • Mia3pm–11pm3p–11pBar
  • Luis9am–5pm9a–5pKitchen

Off: Kim, Ava, Ben

Wednesday18

  • Nina10am–4pm10a–4pHost
  • Ray4pm–11pm4p–11pServer
  • Kim5pm–11pm5p–11pServer
  • Ola11am–4pm11a–4pServer
  • Mia3pm–11pm3p–11pBar
  • Luis9am–5pm9a–5pKitchen
  • Ava3pm–11pm3p–11pKitchen

Off: Ben

Thursday19

  • Nina10am–4pm10a–4pHost
  • Ray4pm–11pm4p–11pServer
  • Kim5pm–11pm5p–11pServer
  • Ola11am–4pm11a–4pServer
  • Mia3pm–11pm3p–11pBar
  • Luis9am–5pm9a–5pKitchen
  • Ava3pm–11pm3p–11pKitchen

Off: Ben

Friday20

  • Nina10am–4pm10a–4pHost
  • Ray4pm–11pm4p–11pServer
  • Kim5pm–11pm5p–11pServer
  • Mia3pm–11pm3p–11pBar
  • Luis9am–5pm9a–5pKitchen
  • Ava3pm–11pm3p–11pKitchen
  • Ben4pm–11pm4p–11pDishwash

Off: Ola

Saturday21

  • Nina10am–4pm10a–4pHost
  • Ray11am–7pm11a–7pServer
  • Kim5pm–11pm5p–11pServer
  • Mia3pm–11pm3p–11pBar
  • Luis9am–5pm9a–5pKitchen
  • Ava3pm–11pm3p–11pKitchen
  • Ben4pm–11pm4p–11pDishwash
  • Unfilled6pm–11pm6p–11pServer (to check: no one yet)

Off: Ola

Sunday22

  • Kim5pm–11pm5p–11pServer
  • Ola11am–5pm11a–5pServer
  • Ava3pm–11pm3p–11pKitchen
  • Ben4pm–11pm4p–11pDishwash

Off: Nina, Ray, Mia, Luis

To checkServer, Sat: no one yet

Closed Mondays. Swaps: ask NinaMade with Schedule Gizmo

At a glance

Roles
Host, server, bar, kitchen, dishwash
Shows
Hours under each name
Gaps
Unfilled shifts listed
Week
Any week you pick
Phones
Opens on today first
Cost
Free, no account

Typical shifts by role

Typical shapes for a restaurant open for lunch and dinner. Overlap the changeover by 30 to 60 minutes so the second service starts fully staffed.

Typical shifts: Restaurant staff rota
RoleTypical shiftGood to know
Host10am-4pm or 4pm-11pmOne per service; on busy nights add a second for the door.
Server11am-4pm, 5pm-11pm, or a doublePlan by covers: roughly one server for every 4 to 6 tables.
Bar3pm-11pm (close)The closer counts the till and restocks.
Kitchen9am-5pm prep, 3pm-11pm linePrep starts before opening; the line runs to the last order.
Dishwash4pm-11pmNeeded most at the dinner peak and close.

Tips for a rota that works

Make it yours

  • One line per person: name, days, hours, then their role.
  • A second shift goes after a semicolon.
  • "Unfilled" in place of a name is a shift nobody has yet.
  • Each role gets its own color; hours are added up under each name.

Or paste your staff list into ChatGPT or Claude and ask for Schedule Gizmo lines.

title: Harbor Grill rota
week: 2026-11-16
note: Closed Mondays. Swaps: ask Nina
Nina Tue-Sat 10am-4pm Host
Ray Tue-Fri 4pm-11pm Server; Sat 11am-7pm Server
Kim Wed-Sun 5pm-11pm Server
Ola Tue-Thu 11am-4pm Server; Sun 11am-5pm Server
Mia Tue-Sat 3pm-11pm Bar
…

Questions

How far ahead should a restaurant rota be posted?

At least a week ahead is common, and some places and cities require two weeks' notice. Posting early cuts last-minute swaps.

How many servers do I need?

A common rule of thumb is one server for every 4 to 6 tables, more for fine dining and fewer for counter service. Plan from your busiest nights.

Can staff see the rota on their phones?

Yes. Share one link; on a phone it opens on today first, then the rest of the week.

Does it add up hours?

Yes. Each person's hours for the week are shown under their name, so you can check against your labor budget.

Related

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