Café staff rota template

A café staff rota is the weekly plan of who opens, who closes and who covers the morning rush. This one has baristas, kitchen and a manager on short, part-time shifts, adds up everyone's hours and flags unfilled shifts. Set your week, change the names and pin it up or share a link.

Pick any day: the rota shows that week.

Edit this templateSee typical shifts

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Updated

Corner Café rota

16–22 November 2026

1 to check

NameMon16Tue17Wed18Thu19Fri20Sat21Sun22
Cara40 h6:30am–2:30pm6:30a–2:30pManager6:30am–2:30pm6:30a–2:30pManager6:30am–2:30pm6:30a–2:30pManager6:30am–2:30pm6:30a–2:30pManager6:30am–2:30pm6:30a–2:30pManagerOffOff
Anna26 h6:30am–12:30pm6:30a–12:30pBarista6:30am–12:30pm6:30a–12:30pBarista6:30am–12:30pm6:30a–12:30pBaristaOffOff7am–3pm7a–3pBaristaOff
Ben24 hOffOffOff6:30am–12:30pm6:30a–12:30pBarista6:30am–12:30pm6:30a–12:30pBarista6:30am–12:30pm6:30a–12:30pBarista6:30am–12:30pm6:30a–12:30pBarista
Dev30 h11am–5pm11a–5pBarista11am–5pm11a–5pBarista11am–5pm11a–5pBarista11am–5pm11a–5pBarista11am–5pm11a–5pBaristaOffOff
Eli16 hOffOffOffOffOff9am–5pm9a–5pBarista9am–5pm9a–5pBarista
Zoe30 h8am–2pm8a–2pKitchen8am–2pm8a–2pKitchen8am–2pm8a–2pKitchen8am–2pm8a–2pKitchen8am–2pm8a–2pKitchenOffOff
Sam14 hOffOffOffOffOff8am–3pm8a–3pKitchen8am–3pm8a–3pKitchen
Unfilled1 shift12pm–5pm12p–5pBarista (to check: no one yet)
NameMondayTuesdayWednesdayThursdayFridaySaturdaySunday
Cara6:30am–2:30pm Manager6:30am–2:30pm Manager6:30am–2:30pm Manager6:30am–2:30pm Manager6:30am–2:30pm ManagerOffOff
Anna6:30am–12:30pm Barista6:30am–12:30pm Barista6:30am–12:30pm BaristaOffOff7am–3pm BaristaOff
BenOffOffOff6:30am–12:30pm Barista6:30am–12:30pm Barista6:30am–12:30pm Barista6:30am–12:30pm Barista
Dev11am–5pm Barista11am–5pm Barista11am–5pm Barista11am–5pm Barista11am–5pm BaristaOffOff
EliOffOffOffOffOff9am–5pm Barista9am–5pm Barista
Zoe8am–2pm Kitchen8am–2pm Kitchen8am–2pm Kitchen8am–2pm Kitchen8am–2pm KitchenOffOff
SamOffOffOffOffOff8am–3pm Kitchen8am–3pm Kitchen
UnfilledOffOffOffOffOffOff12pm–5pm Barista
  • Manager
  • Barista
  • Kitchen

Pick a dayDetails below

Monday16

  • Cara6:30am–2:30pm6:30a–2:30pManager
  • Anna6:30am–12:30pm6:30a–12:30pBarista
  • Dev11am–5pm11a–5pBarista
  • Zoe8am–2pm8a–2pKitchen

Off: Ben, Eli, Sam

Tuesday17

  • Cara6:30am–2:30pm6:30a–2:30pManager
  • Anna6:30am–12:30pm6:30a–12:30pBarista
  • Dev11am–5pm11a–5pBarista
  • Zoe8am–2pm8a–2pKitchen

Off: Ben, Eli, Sam

Wednesday18

  • Cara6:30am–2:30pm6:30a–2:30pManager
  • Anna6:30am–12:30pm6:30a–12:30pBarista
  • Dev11am–5pm11a–5pBarista
  • Zoe8am–2pm8a–2pKitchen

Off: Ben, Eli, Sam

Thursday19

  • Cara6:30am–2:30pm6:30a–2:30pManager
  • Ben6:30am–12:30pm6:30a–12:30pBarista
  • Dev11am–5pm11a–5pBarista
  • Zoe8am–2pm8a–2pKitchen

Off: Anna, Eli, Sam

Friday20

  • Cara6:30am–2:30pm6:30a–2:30pManager
  • Ben6:30am–12:30pm6:30a–12:30pBarista
  • Dev11am–5pm11a–5pBarista
  • Zoe8am–2pm8a–2pKitchen

Off: Anna, Eli, Sam

Saturday21

  • Anna7am–3pm7a–3pBarista
  • Ben6:30am–12:30pm6:30a–12:30pBarista
  • Eli9am–5pm9a–5pBarista
  • Sam8am–3pm8a–3pKitchen

Off: Cara, Dev, Zoe

Sunday22

  • Ben6:30am–12:30pm6:30a–12:30pBarista
  • Eli9am–5pm9a–5pBarista
  • Sam8am–3pm8a–3pKitchen
  • Unfilled12pm–5pm12p–5pBarista (to check: no one yet)

Off: Cara, Anna, Dev, Zoe

To checkBarista, Sun: no one yet

Opener has the keys. Swaps: ask CaraMade with Schedule Gizmo

At a glance

Roles
Barista, kitchen, manager
Shifts
Short, from 4 to 8 hours
Open
Who has the keys, in the note
Gaps
Unfilled shifts listed
Phones
Opens on today first
Cost
Free, no account

Typical shifts by role

Typical shapes for a café open from early morning to mid-afternoon. Put the most people on the morning rush, not across the whole day.

Typical shifts: Café staff rota
RoleTypical shiftGood to know
Opener (barista)6:30am-12:30pmArrives 30 minutes before opening to set up and dial in the coffee.
Mid barista11am-5pmCovers lunch and the opener's break, then closes.
Kitchen8am-2pmBreakfast and lunch prep; often the shortest shift.
Manager6:30am-2:30pmOverlaps open and lunch; does orders and the rota.

Tips for a rota that works

Make it yours

  • One line per person: name, days, hours, then their role.
  • A second shift goes after a semicolon.
  • "Unfilled" in place of a name is a shift nobody has yet.
  • Each role gets its own color; hours are added up under each name.

Or paste your staff list into ChatGPT or Claude and ask for Schedule Gizmo lines.

title: Corner Café rota
week: 2026-11-16
note: Opener has the keys. Swaps: ask Cara
Cara Mon-Fri 6:30am-2:30pm Manager
Anna Mon-Wed 6:30am-12:30pm Barista; Sat 7am-3pm Barista
Ben Thu-Sun 6:30am-12:30pm Barista
Dev Mon-Fri 11am-5pm Barista
Eli Sat-Sun 9am-5pm Barista
…

Questions

How many staff does a small café need?

Many small cafés run with two or three people at the morning peak and one or two in the afternoon. Count your busiest hour's orders and plan from that.

Should the rota show breaks?

For the week, a rota shows shifts. For one busy day with breaks, use a day timeline, which shows breaks and gaps in cover.

Can I print it?

Yes. Print it on one page for the back room, or save it as a PDF.

Do my staff need an app?

No. They open the link on any phone, or read the printed page.

Related

Make your café rota

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