Security guard schedule template

A security guard schedule shows who covers each post, around the clock. This one covers a site 24/7 with three 8-hour shifts (day, late and night) or nights only, adds up each guard's hours and flags any shift nobody has. Set your week, change the names and share one page with the team and the client.

Edit this template See typical shifts

Free, no sign-up. Change anything, then print, save as PDF or share a link.

Updated 13 November 2026

Riverside site security

16–22 November 2026

1 to check

Name	Mon16	Tue17	Wed18	Thu19	Fri20	Sat21	Sun22
Sara40 h	6am–2pm6a–2pDays	6am–2pm6a–2pDays	6am–2pm6a–2pDays	6am–2pm6a–2pDays	6am–2pm6a–2pDays	Off	Off
Tom32 h	2pm–10pm2p–10pLates	2pm–10pm2p–10pLates	Off	Off	Off	6am–2pm6a–2pDays	6am–2pm6a–2pDays
Kai40 h	Off	Off	2pm–10pm2p–10pLates	2pm–10pm2p–10pLates	2pm–10pm2p–10pLates	2pm–10pm2p–10pLates	2pm–10pm2p–10pLates
Ade32 h	10pm–6am10p–6aNights	10pm–6am10p–6aNights	10pm–6am10p–6aNights	10pm–6am10p–6aNights	Off	Off	Off
Lin24 h	Off	Off	Off	Off	10pm–6am10p–6aNights	10pm–6am10p–6aNights	10pm–6am10p–6aNights
Unfilled1 shift			10pm–6am10p–6aNights (to check: no one yet)

Name	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday	Sunday
Sara	6am–2pm Days	6am–2pm Days	6am–2pm Days	6am–2pm Days	6am–2pm Days	Off	Off
Tom	2pm–10pm Lates	2pm–10pm Lates	Off	Off	Off	6am–2pm Days	6am–2pm Days
Kai	Off	Off	2pm–10pm Lates	2pm–10pm Lates	2pm–10pm Lates	2pm–10pm Lates	2pm–10pm Lates
Ade	10pm–6am Nights	10pm–6am Nights	10pm–6am Nights	10pm–6am Nights	Off	Off	Off
Lin	Off	Off	Off	Off	10pm–6am Nights	10pm–6am Nights	10pm–6am Nights
Unfilled	Off	Off	10pm–6am Nights	Off	Off	Off	Off

Days
Lates
Nights

Monday16

Sara6am–2pm6a–2pDays
Tom2pm–10pm2p–10pLates
Ade10pm–6am10p–6aNights

Off: Kai, Lin

Tuesday17

Sara6am–2pm6a–2pDays
Tom2pm–10pm2p–10pLates
Ade10pm–6am10p–6aNights

Off: Kai, Lin

Wednesday18

Sara6am–2pm6a–2pDays
Kai2pm–10pm2p–10pLates
Ade10pm–6am10p–6aNights
Unfilled10pm–6am10p–6aNights (to check: no one yet)

Off: Tom, Lin

Thursday19

Sara6am–2pm6a–2pDays
Kai2pm–10pm2p–10pLates
Ade10pm–6am10p–6aNights

Off: Tom, Lin

Friday20

Sara6am–2pm6a–2pDays
Kai2pm–10pm2p–10pLates
Lin10pm–6am10p–6aNights

Off: Tom, Ade

Saturday21

Tom6am–2pm6a–2pDays
Kai2pm–10pm2p–10pLates
Lin10pm–6am10p–6aNights

Off: Sara, Ade

Sunday22

Tom6am–2pm6a–2pDays
Kai2pm–10pm2p–10pLates
Lin10pm–6am10p–6aNights

Off: Sara, Ade

To checkNights, Wed: no one yet

At a glance

Cover: 24/7 or nights only
Shifts: 8 hours: day, late, night
Overnight: Write it as 10pm-6am
Gaps: Unfilled shifts listed
Phones: Opens on today first
Cost: Free, no account

Typical shifts by role

A 24/7 post needs 168 hours of cover a week, about four full-time guards for one post. Overlap handovers by 10 to 15 minutes if the site needs a briefing.

Typical shifts: Security guard schedule
Role	Typical shift	Good to know
Days	6am-2pm	Usually the busiest for visitors and deliveries.
Lates	2pm-10pm	Covers closing and lock-up.
Nights	10pm-6am	Lone working: check in on a schedule.
Patrol	Nights, as needed	Extra cover on weekends or at events.

Tips for a rota that works

Count the hours: one 24/7 post is 168 hours a week.
Rotate forward (days, then lates, then nights) when people change shifts.
Leave at least 11 hours between shifts where you can.
Mark empty posts as "Unfilled" so they're covered before the night, not during it.
For a fixed repeating pattern (like 2-2-3), use a shift pattern template instead.

Make it yours

One line per person: name, days, hours, then their role.
A second shift goes after a semicolon.
"Unfilled" in place of a name is a shift nobody has yet.
Each role gets its own color; hours are added up under each name.

Or paste your staff list into ChatGPT or Claude and ask for Schedule Gizmo lines.

title: Riverside site security
week: 2026-11-16
note: Handover at the gatehouse. Supervisor: Sara
Sara Mon-Fri 6am-2pm Days
Tom Sat-Sun 6am-2pm Days; Mon-Tue 2pm-10pm Lates
Kai Wed-Sun 2pm-10pm Lates
Ade Mon-Thu 10pm-6am Nights
Lin Fri-Sun 10pm-6am Nights
…

Questions

How many guards do I need for 24/7 cover?

One post around the clock is 168 hours a week, so about four full-time guards, plus cover for leave and sickness.

Can shifts cross midnight?

Yes. Write a night shift as 10pm-6am; it's drawn on the day it starts.

Should I use a rota or a shift pattern?

A rota suits names and hours that change week to week. If teams follow the same cycle all year, a shift pattern like Pitman or DuPont is simpler.

Can the client see the schedule?

Yes. Share the link; it shows names and hours only.

Make your security rota

It takes about a minute. No account needed.

Edit this template