Retail staff rota template

A retail staff rota is the weekly plan of who opens, who closes and who covers the shop floor at the busiest times. This one has till, floor and stockroom roles on opening, mid and closing shifts, with extra weekend cover, everyone's hours and any unfilled shifts. Set your week and share it with the team.

Pick any day: the rota shows that week.

Edit this templateSee typical shifts

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Updated

Northside Books rota

16–22 November 2026

1 to check

NameMon16Tue17Wed18Thu19Fri20Sat21Sun22
Owen42.5 h8:30am–5pm8:30a–5pManager8:30am–5pm8:30a–5pManager8:30am–5pm8:30a–5pManager8:30am–5pm8:30a–5pManager8:30am–5pm8:30a–5pManagerOffOff
Mia34.5 h9am–5:30pm9a–5:30pTill9am–5:30pm9a–5:30pTill9am–5:30pm9a–5:30pTillOffOff9am–6pm9a–6pTillOff
Priya32 hOffOffOff11am–7pm11a–7pTill11am–7pm11a–7pTill11am–7pm11a–7pTill11am–7pm11a–7pTill
Tom40 hOff12pm–8pm12p–8pFloor12pm–8pm12p–8pFloor12pm–8pm12p–8pFloor12pm–8pm12p–8pFloor12pm–8pm12p–8pFloorOff
Zara18 h9am–3pm9a–3pFloorOffOffOff9am–3pm9a–3pFloor9am–3pm9a–3pFloorOff
Leo16 h7am–11am7a–11aStockroom7am–11am7a–11aStockroom7am–11am7a–11aStockroom7am–11am7a–11aStockroomOffOffOff
Unfilled1 shift12pm–6pm12p–6pFloor (to check: no one yet)
NameMondayTuesdayWednesdayThursdayFridaySaturdaySunday
Owen8:30am–5pm Manager8:30am–5pm Manager8:30am–5pm Manager8:30am–5pm Manager8:30am–5pm ManagerOffOff
Mia9am–5:30pm Till9am–5:30pm Till9am–5:30pm TillOffOff9am–6pm TillOff
PriyaOffOffOff11am–7pm Till11am–7pm Till11am–7pm Till11am–7pm Till
TomOff12pm–8pm Floor12pm–8pm Floor12pm–8pm Floor12pm–8pm Floor12pm–8pm FloorOff
Zara9am–3pm FloorOffOffOff9am–3pm Floor9am–3pm FloorOff
Leo7am–11am Stockroom7am–11am Stockroom7am–11am Stockroom7am–11am StockroomOffOffOff
UnfilledOffOffOffOffOffOff12pm–6pm Floor
  • Manager
  • Till
  • Floor
  • Stockroom

Pick a dayDetails below

Monday16

  • Owen8:30am–5pm8:30a–5pManager
  • Mia9am–5:30pm9a–5:30pTill
  • Zara9am–3pm9a–3pFloor
  • Leo7am–11am7a–11aStockroom

Off: Priya, Tom

Tuesday17

  • Owen8:30am–5pm8:30a–5pManager
  • Mia9am–5:30pm9a–5:30pTill
  • Tom12pm–8pm12p–8pFloor
  • Leo7am–11am7a–11aStockroom

Off: Priya, Zara

Wednesday18

  • Owen8:30am–5pm8:30a–5pManager
  • Mia9am–5:30pm9a–5:30pTill
  • Tom12pm–8pm12p–8pFloor
  • Leo7am–11am7a–11aStockroom

Off: Priya, Zara

Thursday19

  • Owen8:30am–5pm8:30a–5pManager
  • Priya11am–7pm11a–7pTill
  • Tom12pm–8pm12p–8pFloor
  • Leo7am–11am7a–11aStockroom

Off: Mia, Zara

Friday20

  • Owen8:30am–5pm8:30a–5pManager
  • Priya11am–7pm11a–7pTill
  • Tom12pm–8pm12p–8pFloor
  • Zara9am–3pm9a–3pFloor

Off: Mia, Leo

Saturday21

  • Mia9am–6pm9a–6pTill
  • Priya11am–7pm11a–7pTill
  • Tom12pm–8pm12p–8pFloor
  • Zara9am–3pm9a–3pFloor

Off: Owen, Leo

Sunday22

  • Priya11am–7pm11a–7pTill
  • Unfilled12pm–6pm12p–6pFloor (to check: no one yet)

Off: Owen, Mia, Tom, Zara, Leo

To checkFloor, Sun: no one yet

Saturday is our busiest day. Swaps: ask OwenMade with Schedule Gizmo

At a glance

Roles
Manager, till, floor, stockroom
Shifts
Opening, mid and closing
Busy days
Extra cover on Saturdays
Gaps
Unfilled shifts listed
Phones
Opens on today first
Cost
Free, no account

Typical shifts by role

Typical shapes for a shop open about 9am to 7pm. A mid shift across lunch keeps the till covered while others take breaks.

Typical shifts: Retail staff rota
RoleTypical shiftGood to know
Opener8:30am-5pmOpens the till and the doors; often the manager or a key holder.
Mid11am-7pm or 12pm-8pmCovers lunch breaks and the after-work rush.
Closer12pm-8pmCashes up and locks up; needs a key holder.
Stockroom7am-11amDeliveries before opening keep the floor clear.

Tips for a rota that works

Make it yours

  • One line per person: name, days, hours, then their role.
  • A second shift goes after a semicolon.
  • "Unfilled" in place of a name is a shift nobody has yet.
  • Each role gets its own color; hours are added up under each name.

Or paste your staff list into ChatGPT or Claude and ask for Schedule Gizmo lines.

title: Northside Books rota
week: 2026-11-16
note: Saturday is our busiest day. Swaps: ask Owen
Owen Mon-Fri 8:30am-5pm Manager
Mia Mon-Wed 9am-5:30pm Till; Sat 9am-6pm Till
Priya Thu-Sun 11am-7pm Till
Tom Tue-Sat 12pm-8pm Floor
Zara Mon,Fri-Sat 9am-3pm Floor
…

Questions

How far ahead should a retail rota be posted?

One to two weeks is common, and some cities have predictive scheduling laws that require two weeks' notice. Check the rules where you trade.

How do I schedule for busy days?

Add a mid shift on Saturdays and in the run-up to holidays, and keep part-timers for the peaks.

Can I see total hours?

Yes. Each person's weekly hours are shown under their name.

Can I use it for the holidays?

Yes. For the Christmas and New Year weeks, see the holiday staff rota template.

Related

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